DAY-OF COORDINATION DETAILS

Step one: booking

  • Contract

  • Invoice

  • Wedding Questionnaire

  • Online file started

  • You’ll be contacted 30 days prior to get started

*Online filing system to include:

  • Budget tracker

  • Helpful tips/tools (tip guide, things to do on island, etc)

  • Extensive Checklist and Timing Guide by month

  • Design File to keep all photos and inspiration

  • Online file for all forms and contracts

***50% down in required to book. Remaining balance is due 30 days prior to event date.

Step two: 30 Days out

  •  Wrap up meeting in person, google hangouts or via phone call

  • Communication to all vendors that we’re now the contact

  • Musical Selections Questionnaire sent

  • Rehearsal date/time scheduled

  • Tentative food guarantee submitted

Step three: 10 to 14 days out

  • Timeline and diagram sent out to all vendors

  • Final numbers turned in to caterer

  • Rental amounts are adjusted

  • Gather any final balance and billing info

Step four: The day before

  • Facilitate Rehearsal

  • Pick up any specialty items

step five: the big day

*Coordinator on site

  • Facilitates vendors schedule, logistics and set-up

  • Emergency kit

  • First Aid kit

  • Disburse payments and tips

  • Coordinates the day’s events according to timeline and makes adjustments accordingly

  • Packs up specialty items at the end of the night

*Communication via email/phone/meetings is unlimited but all phone calls/meetings will be scheduled. We want to make sure we take the time to answer your questions or talk through any details so scheduling is the best way.